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5 keys to implementing flexible programs to boost productivity

5 keys to implementing flexible programs to boost productivity

Why should you implement flexible programs in your company in the first place? Granting employees greater flexibility in order to improve productivity seems counterintuitive at first, but interestingly, several studies have concluded that it works.

This unconventional productivity “hack” has even been tested in a Fortune 500 company, with the research finding that workers ended up achieving more, working longer hours (who would’ve thought!), and getting sick less often– findings that have been revealed in other studies as well.

 

Here’s how to successfully implement flexible programs:

  1. Give choices

Some people work best at their office cubicles, others prefer to work at home, at a cafe, or a coworking space. Flexibility is about giving people choices, breaking out of the one-size-fits-all mentality. Some employees prefer to function within a more structured environment, while others will be glad to take up the choice of a more flexible option.

 

  1. Personalise it

From allowing employees to work from home, to granting them greater autonomy over their schedule (for instance, letting them decide the meetings that they attend), to approving a longer lunch break, there are many ways to introduce flexible programs to your company.

And the key to successful implementation is personalising it to your employees’ needs. For employees with children, they might prefer work from home days to enable them to keep an eye on their children. For employees who constantly go out for meetings, allowing them to work out of office could reduce the time spent travelling and let them get tasks done more efficiently.

 

  1. Track progress

With all that said, how can you track productivity? Track progress and tasks completed. Because ultimately, it’s progress that will further your business, not the amount of time spent at the office or the number of meetings that employees attend.

To ensure the productivity of remote or mobile workers, management tools such as Trello, Asana, Pipefy, or Airtable can help to ensure that your team is clear on their tasks and goals.

 

  1. Set goals

Setting KPIs for your team is essential, no matter where your team works from. Be sure to set measurable and tangible goals, which can be tracked with numbers and data, for greater effectiveness.

Also, instead of taking a top-down approach, it’s a good idea to consult your team and set the goals together, taking into consideration their suggestions and ideas.

 

  1. Evaluate

After evaluating whether your team has met their KPIs, it is also important to provide constructive feedback that conveys the areas of improvement but motivates your team to do better at the same time.

Evaluation is a 2-way learning process, not just for managers to evaluate employees but also for managers to learn how to fine tune management style as every individual is different.

 

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